To: Academic Deans
From: Susan D. Martin
Subject: Promotion & Tenure, and Retention Reviews for 2008-2009
Date: July 1, 2008

I. Tenure and Promotion

Our records show that the faculty members whose names appear on the enclosed list are to be considered for tenure during the 2008-2009 academic year. Please check the list and confer with your department heads to make sure we are in agreement on these tenure review dates. If there are omissions, please provide the names of those faculty members who should be included on the tenure review list. If you do not receive a list of faculty with this memo, our records indicate that you do not have faculty members scheduled to be reviewed for tenure during the 2008-2009 academic year. If this information is incorrect, please notify me immediately.

I have enclosed copies of the Promotion and Tenure and Retention Review Calendar and a guideline for department heads which has been sent to those faculty members who, according to our records, are scheduled for tenure review this fall. Our records do not indicate which faculty members may be eligible for promotion. Deans and department heads must identify these individuals and see that this information is distributed to them. The form “Summary Sheet: Recommendations for Promotion and/or Tenure” (pdf)(Word) is to be used in submission of dossiers to be reviewed by college committees.

When the Chancellor’s Office forwards dossiers to the President with a recommendation to grant tenure or promotion to an individual whose native language is not English, we are required to include a statement certifying that the candidate is sufficiently competent in English to be able to perform his/her duties. Rather than asking for certification after the fact, we are now asking each dean or department head to forward this information for all appropriate candidates for tenure and/promotion. For colleges with departments, we would ask the dean to compile a complete college list to be submitted along with the dossiers to the Provost’s Office.

An original and three copies of the summary sheet and dossier for promotion and tenure cases, along with the English competency memo, and one copy of their CV should be submitted to the College Office no later than January 7, 2009, and submitted to the Provost’s Office no later than March 6, 2009.

II. Retention of Probationary Faculty

The form entitled “Annual Recommendation on Retention of Tenure-Track Faculty” (pdf)(Word) is to be used when submitting results of retention reviews. Please pay close attention to the schedule of due dates for tenure-track faculty who are not going to be retained. These dates are included on the Faculty Evaluation calendar.

 

Enclosures

cc: Robert Holub

Posted: July 3, 2008